IRS Information

A 1096 is not required for e-file according to the IRS General 1099 instructions, Part E. Neither is a W-3 required when e-filing according to W-2/W-3 Instructions page 2, column 1 under Business Services Online (BSO).

Clients filing 1042-S must file the 1042 via paper with the IRS. We cannot file it for you.

If you do not have your contractor's SSN/EIN, you may select "I don't know the TIN" and we'll fill in blanks for you.

We strongly recommend that you try our inexpensive W-9 service to obtain a valid TIN before e-filing as the IRS will issue your company a CP2100 for backup withholding if you do not submit an accurate TIN. Please see the 1099 instructions.

Track1099 is approved by the IRS to e-file 1099-series, 1042-S, Affordable Care Act (ACA),, by the Social Security Administration to e-file W-2 and W-2C, and by the Canada Revenue Agency to file T4As, using government secure protocols. The SSA forwards W-2s to the IRS automatically.

No 940/941/943/944/945 e-filing Track1099 does not e-file these forms. Please print, sign and mail them to the IRS.

Important Dates

Jan. 31, 2023 Due date to deliver 1099-series and W-2s to Recipients (except forms 1099-B, 1099-S, and 1099-MISC if amounts are reported in only boxes 8 or 10, in which case it's Feb. 15)
Jan. 31, 2023 IRS due date to e-file 1099-NEC and W-2 to IRS. Neither 1096 nor W-3 required.
Jan. 31, 2023 IRS due date to mail 940, 943, 944 and 945. However, if you deposited all your tax when it was due, you may file by Feb. 10.
Feb. 28, 2023 T4A due to Canada Revenue Agency and to Recipients.

Mar. 2, 2023 Due date to deliver ACA 1095-C and 1095-B to Recipients.
Mar. 15, 2023 1042-S due to IRS and Recipients
Mar. 31, 2023 E-file due to the IRS for all other 1099-series forms, 1094/1095-B and 1094/1095-C
Aug. 1, 2023 E-file corrected 1099s and W-2 to IRS. 1095-C wording is 'as soon as possible'.
Nov. 23, 2023 Last day to e-file

E-delivery requirements for Recipients/Employees are outlined on page 17 in the General 1099 instructions and Pg 17 in IRS Pub. 1141. Several requirements are hightlighted, including the need for consent from the recipient to receive their forms electronically, which we obtain during our e-delivery process.

As per the IRS, form 1098-C may not be furnished electronically. Please mail.

30 day extensions for e-filing 1099s to the IRS are allowed by filing Form 8809 online via Form 8809 must be filed by the due date of the returns, either Jan. 31 for W-2 and 1099-NEC, March 15 for 1042-S or March 31 for all other forms.

30 day extensions to the Jan. 31 recipient deadline
You may request an extension of time to furnish the statements to recipients by sending a letter to Internal Revenue Service, Information Returns Branch, Attn: Extension of Time Coordinator, 240 Murall Drive, Mail Stop 4360, Kearneysville, WV 25430. The letter must include (a) payer name, (b) payer TIN, (c) payer address, (d) type of return, (e) a statement that extension request is for providing statements to recipients, (f) reason for delay, and (g) the signature of the payer or authorized agent. Your request must be postmarked by the date on which the statements are due to the recipients.

For information on Sole Proprietors and dba Names, see Pg 13, part J, in the General 1099 Instructions.

IRS Form Instructions

General IRS 1099 Instructions, including e-file and e-delivery.

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